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A useful 1:1 starts with what this person needs. These guides offer questions and examples you can adapt, with research notes that explain what the evidence can tell us.
Choose the guide for your situationA 1:1 is a regular conversation between a manager and a team member about their work, the support they need and what matters to them. Both people can bring topics. A project update may lead to a useful decision, but leave room for questions, feedback and development too.
Read your last note. Check what you promised, notice what has changed and choose a question worth discussing. Invite the other person to bring a topic.
Ask what would make the time useful. Listen before deciding what help is needed, and let an important answer change the agenda.
Record the agreements, open questions and updates you owe. Check your understanding together. Sometimes there is no action to assign.
You are meeting someone for the first time
Prepare your first 1:1 with a team member, whether you are taking over, welcoming a new hire or working through a reorganization.
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You need to agree how often to meet
How often should you meet? Choose a 1:1 rhythm together, make time for useful conversations and agree how to get help between them.
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You need topics and an agenda you can adapt
Choose useful 1:1 topics with questions, a worked example and an agenda template to copy. Make room for both people and agree what happens next.
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Someone has nothing to discuss
Nothing to discuss in a 1:1? Explore ways to respond, follow up on open topics if needed, or agree to finish early. Practical wording to adapt.
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You want to keep useful notes after the conversation
What is worth keeping after a 1:1? Choose a short recap or a running note, separate facts from assumptions, and check who can access it.
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